Airtable for Growing Group Offer Founders
Systems Over Stress is a 6-month program that helps you manage every aspect of your growing group program, mastermind or membership in Airtable.
You'll completely replace your spreadsheets, improve your existing Airtable Bases, and prepare your systems for your next client influx.
If you're serious about scaling your group offer, you need Airtable.
You know you’re good. You get your clients incredible results, and you're confident your group program, membership or mastermind is your million dollar offer. 🔥
But your systems? They leave something to be desired. They’re working okay right now, but you know they could be more dialed-in. More automated. More scalable.
You want to feel 100% confident you can welcome ten, twenty, one hundred new students into your program during your next launch and that their experience will be seamless. You want to grow your group offer, but you refuse to let your client experience suffer. Airtable makes it all possible, without any additional admin hours.
Airtable is a requirement for managing a growing group offer. Our simple three-step process helps you make the most of it.
Centralize
We want to centralize EVERYTHING about your program, from application to curriciulum and beyond. If we can put the data into Airtable, we will.
Every aspect of your group offer's onboarding, off-boarding, delivery & launching will be managed right inside Airtable.
Optimize
Airtable is so much more than a glorified spreadsheet, and we guarantee you're only using it to a fraction of its potential.
Inside SOS, you'll elevate your student experience by leveraging Airtable in ways you didn't even know we're possible. You'll improve your workflows with automations & use your team for tasks that automation can’t do.
Analyze
You want to make data-driven decisions, but important data about your students are hidden in different software (or just in your head), which makes it hard.
With all of your data in one spot in Airtable, you can quickly find the answers to any burning questions you have about your program. No need to export CSVs or dig inside your various softwares for insights.
“My program has grown to 300 members in just nine months.”
Jamie anticipated a mass launch response and wanted to prepare her systems for growth. Before working with us, she didn't have a central place where she kept track of her students. Jamie set up her Group Program Hub just two weeks before her launch and had a seamless onboarding experience for her students. She opened her cart and had nothing else to do. Clients were able to select their name on the onboarding form, and their form was seamlessly attached to their unique record. Her client data is now one click away for review.
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"My program has grown to 300 members in just nine months. Having my group program all managed in Airtable keeps me from having to bounce around and keeps me super-efficient. My Airtable Hubs not only track sales but also my customer experience and makes sure no student slips through the cracks. I can't even imagine where my life would be without Ashley's Airtable expertise and support."
- Jamie, Co-Founder, Workflows for Tax Pros
Systems Over Stress is the only group program that is dedicated to helping you manage your group offer in Airtable.
Once you join, you or your operations team will plug in three main Airtable Bases.
✨ Group Offer Hub
Manage Any Group Offer in Airtable.
This Hub can work for any group program, mastermind or membership in your business. Simply duplicate it for each offer.
Your Group Program Hub will be the spot you manage your entire application and onboarding process, as well as your community engagement, curriculum needs, and more.
💸 Sales Hub
Replace “Money Dates” with Automation.
Your Sales Hub will automatically populate every sale that comes through your business and will help you manage your Lifetime Client Value Metrics, Monthly Goals with Automatic Revenue Updates and Automatic Payment Plan Projections.
No more forecasting spreadsheets!
Note: We recommend Thrivecart as your checkout platform as it's the most automation friendly. However, most checkout platforms work with some extra automations. (Kajabi, SamCart, Teachable, Stripe, etc.) If you have questions on if your checkout platform, please email us at [email protected].
🚀 Launch Hub
Stop Doing Math.
Launches move fast. Your Launch Hub will handle the data so you can focus on being present for your launch.
Your Launch Hub manages your Launch Dates and Goals, Launch Content, and will automatically sync with your Monthly Sales Hub so you can see exactly your cash in versus projections without a calculator!
Kirsten had two six figure launches using her Launch Hub!
“During my launches before joining SOS, I used to manually count my Thrivecart emails to see how many sales I was making. I would lose track and have to recount them. I didn't even know how much cash on hand I was making during a launch, just general sales.
My Launch Hub now has everything. It shows me automatically how many people have paid in full, how many are on payment plans, and how far I am from my goal. I am literally able to refresh and not do any math because I just have my dashboard. I was excited for my mastermind launch because I saw on my dashboard I had a 100% sales call conversion. Even though it was in my head, there's something about seeing in on the dashboard. At this point, I'm literally running my business completely out of Airtable."
- Kirsten Roldan, Business & Marketing Coach, Million Dollar Team & Million Dollar Email
We are an extension of your Ops Team
No more Googling or Guessing: Systems Over Stress is designed to make it easy to implement everything within 30 days. And you have questions throughout the program, we are here to help.
⚡️ Plug & Play Zapier Templates
In SOS, you’ll never be starting from scratch. Every Zap mentioned in our program has a template you can copy & paste right into your own Zapier account to customize.
💡 Visual Workflow Templates That Are Easy to Edit & Customize
Never waste your time making an SOP ever again. We're changing how you do SOPs. No more long Google Docs or Loom videos -- visual workflows are the only way. We’ve created visual workflows to go with every aspect of your group program. With these visual workflows, truly anyone on your team and pop open the workflow, see what's happening, and make adjustments as you grow.
☎️ Additional 1:1 Systems Support Calls As Needed
In a time crunch, want a set of expert eyes on your work, or just prefer not to DIY? Students can book a call directly with the SOS team! Our team can setup your workflows from scratch, help you out in a pinch, or review your work & give you peace of mind everything is working as it should!
Support Calls are an additional fee. Some students bake them into their launch budget so they're confident everything is set up correctly before doors open!
"Being in Systems Over Stress lightens that load of having to know it all."
"As a systems coordinator, it's great to know that there's another resource to go to other than my brain or constantly searching forums to try and find that information. Just one Base is worth the entire investment."
- Cole Wedemeier, Systems Coordinator, Systems Saved Me
Wanna see for yourself?
Watch this video walkthrough for a behind-the-scenes peek of the program structure and templates inside Systems Over Stress.
Simple & Accessible Curriculum
We strive to be neurodivergent-friendly & take accessibility seriously. Our curriculum has short videos, transcripts, captions, and speed control. Everything you need, nothing you don't.
Stress-Free Support Ticketing System
Getting stuck on a workflow? We're here! Browse our database of other student questions (filtered by workflow & tech). If you don't what you need, submit a support ticket & the team will provide written or video explainer with 48 hours.
Weekly Stress-Free Strategy Calls
We believe systems solve most problems in business. If you're ever feeling overwhelmed or stressed, come to our group strategy calls to get unstuck. You'll leave with permission to focus on what's pressing & a plan to get out of overwhelm. Tuesdays at 10 am Pacific.
Templates for Everything
With Systems Over Stress, you're never starting from scratch. Our plug-and-play Airtable Hubs, Zapier Templates & Whimsical Outlines make it easy for you to hit the ground running.
Circle
Community
Connect with fellow group offer founders inside our Circle Community. Find your next collaborator or business bud. Share your wins inside SOS and be in community with others who nerd out about new automations & software updates.
1:1 Airtable Training Calls
In a time crunch, want a set of expert eyes on your work, or just prefer not to DIY? Book a call with us! The SOS team can setup your workflows from scratch, help you out in a pinch, or review your work & give you peace of mind everything is working as it should! *Additional fee.*
“My group program hub is an insights goldmine.”
“I just love that I can see everything in one place. My Primary Student Record in my group program hub is an easy place to see people's individual wins and progress, which I really care about. Seeing wins is SO fun. I love how just everything links back to the person. Even though it wasn't unorganized or a mess before, now I can go into any of my clients' records and see their whole profile snapshot - every question that they asked, linked to a call date and so on.
I also customized the hub for me and my program - I have clients submit their savings wins and now I have all that data in Airtable. Not only do I know what questions each person has asked, I also see exactly how much money they saved and when. It's an insights goldmine.”
- Gina Knox, Money Coach, 6-Figure Saver
Don't Want to Do it Yourself?
We get it. Just because you HAVE a group program, doesn't always mean you want to GO through a group program. 😂 Inside of Systems Over Stress, we have a Done-For-You Hub Set Up Service where we will set up your Hubs & visual SOPs from for you.
These are not VIP Days. There's no extensive pre-work. You don't need to be hanging around on a 5-hour call while we set things up.
All you have to do is share a couple Lastpass log-ins, give us your launch details, and we'll have your Sales Hub or Launch Hub set up within 2 weeks time.
You'll also get a customized visual SOP with links to all the custom Zaps, Airtable Bases & Automations we've created so you can continue to build upon it and so your team knows exactly how everything works.
We only do Done-For-You work for Systems Over Stress students. Done-For-You Hub Set Ups start at $1,000.
Join Systems Over Stress Today!
When you join Systems Over Stress, you get:
✅ Airtable Templates: Group Program Hub, Sales Hub & Launch Hub
✅ Visual Workflows
✅ Weekly Q&A calls
✅ Six Months Access To Community & Curriculum
We do not offer refunds. Please make sure it is a 'Hell Yes!' before signing up.
We never want you to wonder where we stand on social issues.
We unequivocally believe Black Lives Matter and we encourage all members of our community to commit to building an anti-racist business.
We believe trans rights are human rights and we respect everyone's gender identity.
We do not tolerate any form of discrimination, including but not limited to: Racism, Fatphobia, Sexism, Homophobia, Transphobia, Xenophobia, etc.
We take our responsibility seriously as moderators of our digital space and strive to keep our community and calls as safe, productive & supportive as possible for everyone in our community. Inside our program, we have clear community guidelines & protocols in place if anyone breaches our guidelines.
If you don’t agree with any of the above, don’t join Systems Over Stress. ✌️
About Ashley (she/her).
I was diagnosed with ADHD during the pandemic, and it made a LOT of sense.
As a neurodivergent business owner, I knew the only way to be successful was to create systems that worked with my brain instead of forcing myself to fill out manual spreadsheets and do recurring admin tasks.
Airtable and automations have completely changed my life & business, and I am dedicated helping others set up systems so they can spend less time on admin and more time focused on getting their clients results.
Over the last two years, I’ve helped over 100 entrepreneurs use Airtable to organize their business. Airtable can do a lot of things, but it’s most powerful for managing your group program.
As a certified Zapier expert & a member of an Airtable consultant group, I constantly keep up-to-date with the newest changes and ways you can leverage Airtable and automations to manage your group program.
"I can't imagine not having these workflows."
"My visual workflows really just make me feel calm. I'm not stressed anymore and it's so nice to have everything in one place. I am moving all of my SOPs into the Systems Over Stress method!"
- Amanda Dahler, Outspoke Design
"I love being able to see launch data in real time."
“With launches, people are always freaking out. They don't know how much money they're making, or they're constantly thinking to themselves things went wrong and they're constantly having to check that everything's working.
Usually on launch day it's that minute-by-minute wanting to refresh and see what's going on. You can't do that in a spreadsheet, you'd have to wait for your VA to wake up and fill out the spreadsheet or do it yourself.
But with the Launch Hub, Ashley has matched the glory of automation and an actual program of being able to visually see what is going on. The Launch Hub shows you how many people you got, how much money you made. It's super granular but it's also easy to understand, which is huge. I can actually read it and understand and get straight to the point and then know how to report when I go back and decide what I need to change next time. "
- Qwantel Mosley, Online Business + Systems Manager
"Airtable hits the neurodivergent sweet spot."
"I have ADHD & autism. Airtable is great for the way my autism presents: Everything can organized and have a home in a specific Base or Table. There's emojis and you can color code, which is important for me to feel organized.
And the ADHD part of my brain is also happy because I can just throw everything in there and it doesn't have to be completely organized all the time but it still has a home."
- Sam Moore, Digital Marketing Strategist, Strello Socials
"I don't need to hire anyone because my systems are my team."
“Before joining SOS I was feeling like 'How am I going to figure out how to do a huge relaunch and scale without hiring help?' I was operating from a scarcity, fear-based perspective. My thought was 'I cannot do this on my own.'
SOS came at a perfect time because it opened my eyes to all of the really amazing ways that Airtable can work with so many other softwares. It has been a super charging factor for me, and it gave me the confidence to know that I could make it work on my own, by relying on my systems."
- Veronica Tolentino, Founder, Loud Membership
